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Administrative Coordinator I

Please see Special Instructions for more details.

Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply. Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application. All positions will be open until an adequate applicant pool has been reached.

Position Information

Position Information

Position Title Administrative Coordinator I
Department Sociology & Anthropology
Job Location Oxford
Job Type Full-Time
Job Description

This position provides administrative support to facilitate operation of the department. The incumbent is responsible for coordinating activities of the office, maintaining financial records, preparing reports, processing necessary forms and maintaining inventory.

Job Responsibilities

Examples of Work Performed:

Stays updated on commonly used University software and systems including SAP, Tableau, Excel, Word 

Coordinates administrative support for Department, Center for Population Studies, and Center for Archaeological Research research projects, including coordination and tracking of paperwork for grants and contracts.

Follows guidelines set by the Office of Research and Sponsored programs and funders in relation to internal and external grants and contracts paperwork.

Provides administrative support in managing the day-to-day operations of the department.

Coordinates the fiscal affairs of the department and monitors budget expenditures.

Maintains, reconciles and balances accounts, prepares statistical reports on a periodic basis.

Processes requisitions, purchase orders, and oversees the receipt of supplies.

Processes appropriate travel records and forms according to University procedures.

Maintains personnel files and initiates forms for various employment actions such as position posting and search processes, employee hiring, employee status changes, payroll and employment separations.

Updates website and social media outlets for the department.

Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials.

Prepares and processes contracts related to the use of the facilities.

Coordinates the purchase, usage and repair of equipment, supplies, and materials.

Maintains information concerning equipment sources and vendors and makes recommendations concerning the repair or disposal of equipment.

Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions.

Coordinates work of assigned support staff and student workers.

Ensures all assigned tasks are in compliance with department, University, Southeastern Conference, and NCAA rules and regulations.

Performs similar or related duties as assigned or required.

Essential Functions:
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and
included by the hiring Department.

1. Prepares and maintains fiscal year documents, current budget balances, and various reports and forms.

2. Manages the daily administrative and operational functions of the department.

Minimum Qualifications

Education:
Associate’s Degree from an accredited two-year college or university in Accounting, Business Administration, Management or a related field.

AND

Experience:
One (1) year of experience related to the above described duties.

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Special instructions to applicants

Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply.

Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.

All positions will be open until an adequate applicant pool has been reached.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Work Schedule 8am to 5pm
If part-time, specific number of hours per week
Published Salary $13.26-$15.40/hour
Exceptional Employment Benefits

The University of Mississippi is proud to offer a comprehensive salary and generous benefits package. Benefits include employer-paid portions of medical, dental, vision, and tuition waiver programs for employees and dependents. In addition, the UM retirement program includes an employer contribution. UM offers generous paid holiday time off, personal (vacation) and medical leave for most employees – staff members accrue personal and medical leave based on their years of service. UM was named the state’s healthiest workplace among all Mississippi colleges and universities and offers wellness programs. For eight consecutive years, UM has been recognized as one of the best colleges in the nation to work for by The Chronicle of Higher Education. For information about our employee benefits package, visit: Employee Benefits Overview (http://hr.olemiss.edu/benefits/).

Job Open Date 12/12/2017
Employee Category Support Staff
Employee Designation Regular Full-time (Benefits Eligible)

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this particular job opening?
    • University of Mississippi website
    • Print ad/newspaper
    • Chronicle of Higher Education
    • WIN Job Center/MDES Jobs Website
    • Professional meeting or conference
    • Professional journal and through a professional organization
    • Professional list service
    • Listed at historically black or predominately minority college or university
    • Predominately minority-targeted publication
    • Other institution/laboratory/program
    • Referred by a friend who is an employee of the University
    • I am a current employee
  2. * Do you have at least an Associate's Degree in Accounting, Business Administration, Management or a related field and one (1) year of experience OR at least five (5) years of experience?
    • Yes
    • No
  3. * After reviewing the examples of work and the essential functions of this position, please describe the related experience (a minimum of one year) that you possess.

    (Open Ended Question)

Optional & Required Documents

Required Documents
Optional Documents
  1. Resume / Vitae
  2. Cover Letter