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Senior Secretary

Please see Special Instructions for more details.

Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply. All positions will be open until an adequate applicant pool has been reached. Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.

Position Information

Position Information

Position Title Senior Secretary
Department Tupelo Regional Campus
Job Location Tupelo
Job Type Full-Time
Job Description

This position performs complex clerical duties and related work to assist and relieve administrative personnel. The incumbent exercises initiative and judgement in planning, organizing, and setting up proper forms for departmental correspondence, records, and reports and provides guidance to support staff. This position reports to a departmental supervisor.

Job Responsibilities

Examples of Work Performed:
Transcribes dictation, types technical/non-technical letters, memos, reports, records, and other similar documents from rough draft, corrected copy, dictated notes or transcribing machine recording, requiring initiative and judgment to plan, organize, and set up in proper form.

Compiles information, prepares regular or special reports on departmental activities, maintains departmental personnel records, develops and maintains spreadsheet of departmental records, maintains filing system, and provides necessary documents for staff members’ use in meetings.

Screens all incoming correspondence and routes to appropriate individual or department and may compose replies for approval or signature of supervisor.

Answers telephone, takes messages, answers departmental inquiries and assists in problem solving in accordance with general instructions. Prepares travel authorizations and reimbursements for the department.

Schedules meetings, arranges appointments, and makes travel reservations as requested.
Guides and instructs assigned clerical employees as required.

Prepares forms and purchase requisitions, monitors departmental budget.

Orders and inventories office supplies and equipment when necessary.

Organizes and prioritizes workload within the department.

Ensures all assigned tasks are in compliance with University, SEC Conference, and NCAA rules and regulations.

Performs related duties or similar as required or assigned.

Note: It is recognized that many similar duties are inherent in all secretarial classifications; however, the level of difficulty of work performed is determined by its use in the organizational structure.

Essential Functions
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring Department.

1. Performs complex secretarial duties such as transcribing dictation, typing, compiling information, maintaining records and filing systems, and answering the telephone.

2. Schedules meetings, arranges appointments, and makes travel arrangements.

3. Orders and inventories office supplies and equipment.

4. Monitors departmental budget.

Minimum Qualifications

Education:
Graduation from a standard four-year high school or equivalent (GED).

AND

Experience:
One (1) year of experience related to the above described duties.

Special instructions to applicants

Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply.

All positions will be open until an adequate applicant pool has been reached.

Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Work Schedule Monday - Thursday, 1:00 pm - 9:00 pm; Friday, 8:00 am - 5:00 pm
If part-time, specific number of hours per week
Published Salary $10.86-$12.61/hour
Exceptional Employment Benefits

The University of Mississippi is proud to offer a comprehensive salary and generous benefits package. Benefits include employer-paid portions of medical, dental, vision, and tuition waiver programs for employees and dependents. In addition, the UM retirement program includes an employer contribution. UM offers generous paid holiday time off, personal (vacation) and medical leave for most employees – staff members accrue personal and medical leave based on their years of service. UM was named the state’s healthiest workplace among all Mississippi colleges and universities and offers wellness programs. For eight consecutive years, UM has been recognized as one of the best colleges in the nation to work for by The Chronicle of Higher Education. For information about our employee benefits package, visit: Employee Benefits Overview (http://hr.olemiss.edu/benefits/).

Job Open Date 10/07/2017
Employee Category Support Staff
Employee Designation Regular Full-time (Benefits Eligible)

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this particular job opening?
    • University of Mississippi website
    • Print ad/newspaper
    • Chronicle of Higher Education
    • WIN Job Center/MDES Jobs Website
    • Professional meeting or conference
    • Professional journal and through a professional organization
    • Professional list service
    • Listed at historically black or predominately minority college or university
    • Predominately minority-targeted publication
    • Other institution/laboratory/program
    • Referred by a friend who is an employee of the University
    • I am a current employee
  2. * Do you have at least a High School Diploma or GED and at least one (1) year of related experience?
    • Yes
    • No
  3. * After reviewing the examples of work and the essential functions of this position, please describe the related experience (a minimum of one year) that you possess.

    (Open Ended Question)

  4. * Describe how you have applied your customer service philosophy/skills in a previous position.

    (Open Ended Question)

  5. * Describe your problem solving experience in regards to providing customer service.

    (Open Ended Question)

Optional & Required Documents

Required Documents
Optional Documents
  1. Resume / Vitae
  2. Cover Letter