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Administrative Assistant (Jackson, MS)

Please see Special Instructions for more details.

Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply. Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application. All positions will be open until an adequate applicant pool has been reached.

Position Information

Position Information

Position Title Administrative Assistant (Jackson, MS)
Department Pharmacy Practice
Job Location Jackson
Job Type Full-Time
Job Description

This position provides assistance to the department chair in a large or complex unit by performing advanced level duties involving planning, administering, and reporting for the management of the academic area. The incumbent provides administrative support, coordinates the daily office operations, arranges meetings and events, maintains calendars, collects and compiles data, prepares reports, and assists with oversight of financial operations. This position reports to the department chair.

Job Responsibilities

Examples of Work Performed:

Provides administrative support to faculty and staff.
Coordinates the daily office operations of the academic department.
Monitors compliance with departmental policies and procedures.
Maintains departmental budgets and monitors expenditures.
Prepares summary statements on accounts and estimates of future expenditures based on accounting history.
Processes various forms for purchasing, travel authorizations, student assistantships, employment, etc.
Coordinates logistics, such as travel, housing, meals, and hospitality arrangements for special events.
Schedules and coordinates meetings and activities.
Completes applications, agreements or other forms, as assigned.
Enters data in databases, compiles data and prepares summaries.
Assigns tasks, determines priority, and monitors progress of assignments throughout completion.
Maintains accurate and current records of departmental inventory, faculty files, student files, annual reports and other related data.
Updates departmental website and/or social media, as needed.
Monitors tasks, determines priority and progress of assignments until completion.
May provide supervision and guidance to assigned support staff.
Performs similar or related duties as assigned or required.

Essential Functions:

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and
included by the hiring Department.

1. Provides administrative support to the department chair.
2. Assists with planning of special programs and events.
3. Compiles data and prepares reports.
4. Assists with planning and management of budgets.

Minimum Qualifications

Experience/Educational Requirements:
Education:
High School Diploma or equivalent (GED).
AND
Experience:
Four (4) years of experience related to the above described duties.

Special instructions to applicants

Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply.

Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.

All positions will be open until an adequate applicant pool has been reached.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Work Schedule
If part-time, specific number of hours per week
Published Salary $15.91-$18.48
Exceptional Employment Benefits

The University of Mississippi is proud to offer a comprehensive salary and generous benefits package. Benefits include employer-paid portions of medical, dental, vision, and tuition waiver programs for employees and dependents. In addition, the UM retirement program provides a 15.75% employer contribution. UM offers generous paid holiday time off, personal (vacation) and medical leave for most employees – staff members accrue personal and medical leave based on their years of service. UM was named the state’s healthiest workplace among all Mississippi colleges and universities and offers wellness programs. For eight consecutive years, UM has been recognized as one of the best colleges in the nation to work for by The Chronicle of Higher Education. For information about our employee benefits package, visit: Employee Benefits Overview (http://www.olemiss.edu/hr/benefits.html).

Job Open Date 03/01/2017
Employee Category Support Staff
Employee Designation Regular Full-time (Benefits Eligible)
Clerical skills testing None

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this particular job opening?
    • University of Mississippi website
    • Print ad/newspaper
    • Chronicle of Higher Education
    • WIN Job Center/MDES Jobs Website
    • Professional meeting or conference
    • Professional journal and through a professional organization
    • Professional list service
    • Listed at historically black or predominately minority college or university
    • Predominately minority-targeted publication
    • Other institution/laboratory/program
    • Referred by a friend who is an employee of the University
    • I am a current employee
  2. * After reviewing the examples of work and the essential functions of this position, please describe the related experience (a minimum of four years) that you possess.

    (Open Ended Question)

Optional & Required Documents

Required Documents
Optional Documents
  1. Resume / Vitae
  2. Cover Letter