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Administrative Coordinator I

Please see Special Instructions for more details.

Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply. Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application. All positions will be open until an adequate applicant pool has been reached.

Position Information

Position Information

Position Title Administrative Coordinator I
Department Mathematics
Job Location Oxford
Job Type Full-Time
Job Description

This position provides administrative support to facilitate operation of the department. The incumbent is responsible for coordinating activities of the office, maintaining financial records, preparing reports, processing necessary forms and maintaining inventory.

Job Responsibilities

Provides administrative support in managing the day-to-day operations of the department.

Maintains personnel files and initiates forms for various employment actions such as position posting and search processes, employee hiring, employee status changes, payroll and employment separations.

Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials. Prepares and processes contracts related to the use of the facilities.

Coordinates the purchase, usage and repair of equipment, supplies, and materials. Maintains information concerning equipment sources, vendors, and repair service representative. Makes recommendations concerning the repair or disposal of equipment.

Coordinates the fiscal affairs of the department and monitors budget expenditures. Maintains, reconciles and balances accounts, prepares statistical reports on a periodic basis. Processes requisitions, purchase orders, and oversees the receipt of supplies.

Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions.

Processes appropriate travel records and forms according to University procedures.

May update website and social media outlets for the department.

May coordinate and supervise work of assigned support staff and student workers.

Ensures all assigned tasks are in compliance with University, SEC Conference, and NCAA rules.

Performs similar or related duties as assigned or required.

Essential Functions:

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring Department.

1. Prepares and maintains fiscal year documents, current budget balances, and various reports and forms.

2. Manages the daily administrative and operational functions of the department.

Minimum Qualifications

Education:
Associate’s Degree from an accredited two-year college or university.
AND
Experience:
One (1) year of experience related to the above described duties.

Special instructions to applicants

Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply.

Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.

All positions will be open until an adequate applicant pool has been reached.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Work Schedule
If part-time, specific number of hours per week
Published Salary $13.26 - $15.40/hr
Exceptional Employment Benefits

The University of Mississippi is proud to offer a comprehensive salary and generous benefits package. Benefits include employer-paid portions of medical, dental, vision, and tuition waiver programs for employees and dependents. In addition, the UM retirement program provides a 15.75% employer contribution. UM offers generous paid holiday time off, personal (vacation) and medical leave for most employees – staff members accrue personal and medical leave based on their years of service. UM was named the state’s healthiest workplace among all Mississippi colleges and universities and offers wellness programs. For eight consecutive years, UM has been recognized as one of the best colleges in the nation to work for by The Chronicle of Higher Education. For information about our employee benefits package, visit: Employee Benefits Overview (http://www.olemiss.edu/hr/benefits.html).

Job Open Date 03/02/2017
Employee Category Support Staff
Employee Designation Regular Full-time (Benefits Eligible)
Clerical skills testing None

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least an Associate's Degree and one (1) year of experience OR at least five (5) years of experience?
    • Yes
    • No
  2. * After reviewing the examples of work and the essential functions of this position, please describe the related experience (a minimum of one year) that you possess.

    (Open Ended Question)

  3. * Please explain your experience with SAP.

    (Open Ended Question)

Optional & Required Documents

Required Documents
Optional Documents
  1. Resume / Vitae
  2. Cover Letter
  3. List of Professional References